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Privacy Policy

Please check below if you agree our privacy policy.

Handling of Personal Information

Following are the terms of agreement concerning the acquisition of personal information. Please check the box below to indicate your agreement.

□ I agree to the terms concerning handling of personal information.

Established: July 12, 2007
Revised: July 1, 2012
Chugai Technos Corporation
Personal Information Management Supervisor: Terumi Shimono

In accordance with personal information protection management system requirement in Japan Industrial Standard JIS Q 15001, the matters related to personal information subject to disclosure at Chugai Technos Corporation (hereafter referred to as “the Company”) are provided below.

Purpose of use by the Company of personal information subject to disclosure

  • Providing services of the Company, and information about such services
  • Various notifications and sending of materials which are necessary for customer transactions and conducting our business
  • Hiring and personnel management of employees and others (in-house information)
  • New Year’s cards and other formal greetings
  • Providing information about events
  • Requesting cooperation with questionnaire surveys

The purpose of use will not be disclosed in any of the following cases.

  1. There is the risk of harm to the life, health, property, or other rights and interests of the individual or a third party resulting from notifying the individual of the purpose of use or disclosing the same.
  2. There is the risk of harm to the rights or just interests of the Company resulting from notifying the individual of the purpose of use or disclosing the same.
  3. Cooperation with a national agency or local government body is required for the purpose of carrying out duties prescribed by law, and notifying the individual of the purpose of use or disclosing the same may interfere with the execution of such duties.

Purpose of use of entrusted personal information

The personal information entrusted to the Company and the purposes of use of such information are as shown below.

  1. Personal information entrusted for questionnaire surveys or similar works:
    Used for questionnaire survey work.
  2. Personal information entrusted for data entry work or similar works:
    Used for data entry work.
  3. Personal information entrusted for system development work (cost management system, payroll management system, mail address management, etc.) and system maintenance and management work:
    Used for system development, maintenance, and management work.

If personal information is provided as part of contracted work, the Company will confirm with the contractor that the personal information is collected by appropriate means.
Personal information shall not be used until such time that the Company has confirmed that the provided personal information was collected by appropriate means. Personal information shall not be used for any purpose other than the designated purpose.

Collection, use, and provision of specific and sensitive personal information

When recruiting employees, the Company requests the provision of a health certificate as part of the application documents. This certificate shall be used only for the purpose of hiring selection, and shall not be used or provided for any purpose other than hiring selection without the personal consent of the applicant.

Entrusting of personal information

The Company may contract a portion of its operations to an external source, and may entrust personal information to this contractor within the range necessary. When personal information is entrusted, it shall be managed appropriately in accordance with laws and with the standards established by the Company.

Provision to third parties

The personal information collected by the Company shall not be provided or disclosed to any third party except in the following circumstances.

  1. The consent of the individual has been obtained.
  2. Such disclosure or provision is necessary for the protection of human life, health, or property, and obtaining the consent of the individual is impossible or problematic.
  3. Other circumstances when such disclosure or provision is required based on laws

Shared use of personal information

Personal information may be shared when the Company conducts business activities jointly with a group company or supplier company. In such case, the individual shall be notified in advance of the following items, or equivalent or greater information, or an announcement shall be made on a homepage or by other means such that the individual can easily learn of it, or similar measures shall be taken.

  1. Statement that personal information will be shared for use
  2. Items of the personal information that will be shared
  3. Extent of the parties sharing use of the information
  4. Purpose of use
  5. Name of the person responsible for personal information management
  6. Method of information collection

Notification of the purpose of use, disclosure, correction of contents, addition or removal, termination of use, deletion, and termination of provision to third parties

In the event that there is a request for disclosure, correction, or termination of use of personal information subject to disclosure from the individual concerned, the Company shall first verify that the request originated from the individual, and shall then as necessary provide notification of the purpose of personal information use, disclose the information, correct the contents, add to or remove information, terminate use of the information, delete the information, or terminate the provision of the information to third parties.

Handling of personal information prescribed for individual service products

For personal information related to a service product in pamphlets or other materials, the Company may separately prescribe matters related to personal information handling, including the purpose of use and contact information. In the event that these separate provisions differ from "Handling of Personal Information" herein prescribed, the items related to handling of personal information prescribed for the individual service products shall take priority.

Handling of personal information on the website

If personal information is entered on the Company website, the data will be encrypted by a SSL (Secure Sockets Layer) as a security measure to prevent information leakage via the network. Complete measures, including installation of a firewall, shall be taken for the protection of information on the website, however be aware that due to the nature of internet communications, a perfect guarantee of security cannot be provided.

Revisions of "Handling of Personal Information"

The contents of "Handling of Personal Information" prescribed herein may be changed without notice due to revisions of related laws or other reason.

Name of certifying personal information protection organization

[Contact for complaint resolution]
Consumer Consultation Office, PrivacyMark Promotion Center
Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo 106-0032
TEL: 0120-116-213

Contact for questions, complaints, requests for disclosure, or other requests related to personal information

Please direct any questions, complaints, requests for disclosure, or other requests related to personal information to the following contact. To make a request for disclosure or other request, download the "Request Form for Personal Information Disclosure and Other Requests" and send it together with a copy of your driver’s license or other identification to the contact office. When the Company receives the request, it will promptly and appropriately conduct an investigation for the related procedure, confirm the identity of the requesting party, and respond or take other action. If a request for disclosure or other request is made by a proxy, the letter of attorney and identification (such as a driver’s license) of the proxy must also be sent. The Company requests payment by the requesting party of a 1,000 yen processing fee, to be paid by postal money order, when the Company provides notice of the purpose of use or discloses personal information subject to disclosure.

Request Form for Personal Information Disclosure and Other Requests

[Contact for questions, complaints, and requests for disclosure or other requests]
Terumi Shimono, Administration Division Vice President, Chugai Technos Corporation
9-12 Yokogawa Shinmachi, Nishi-ku, Hiroshima-shi 730-0013
TEL: 082-295-2222 / FAX: 082-292-1129

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